Certificates of Origin

As a matter of policy and for reasons of liability, the Halifax Chamber of Commerce requires that all documents must be notarized before we will put our stamp on it. If documents have not been notarized, the client must ensure that this is done before the Halifax Chamber can proceed with certification. Notarization is a process by which a lawyer, notary public or commissioner of oaths (i.e., someone who can take sworn statements) certifies from a person’s sworn statement that the facts described in her/his signed documents are true. Notarization should be marked with an original legal seal, which is usually raised, dated and signed. Some notarization, however, is done with a stamp and is perfectly acceptable.

The Halifax Chamber of Commerce allows companies that are frequent users of our service to place a letter of waiver on file stating that they take responsibility for the documents that they present to us. All letters of waiver should be dated, signed by a company officer, and notarized.

*Document must be notarized with signature and stamp (unless letter of waiver is on file).

Exporter must ensure that:

• Name and address are included.
• Consignee’s name and address are included.
• Itemized merchandise matches that listed on invoice (if invoice is provided).
• Country of origin is listed and matches that on invoice (if invoice is provided).
• If country of origin is other than Canada, certificate must indicate this.
• Place and date are provided. Company official has signed document.
• There is no presence of a “boycott” clause.

*The Halifax Chamber of Commerce can only certify Canadian certificates of origin.

*Documents must be notarized with signature and stamp (unless letter of waiver is on file).

If above are supporting documents (with certificate of origin), no need for notarization. Exporter’s name and address must be included. Consignee’s name and address must be included. Itemized merchandise must match that listed on certificate of origin. Country of origin must be listed and match certificate of origin. Place and date must be included.

Halifax Chamber will certify if company registered in Canada.

Service provided to Halifax Chamber members only.

Service provided to Halifax Chamber members only.

• No notarization required.
• Visa application letter must be signed by company official.
• Company must have a completed application form from the embassy of the country to which they are travelling.

• Must provide certificate of origin accompanied by vehicle clause.
• Original ownership of car must be provided (owner’s permit).
• Serial number on owner’s permit must match certificate of origin.

Company must provide signed agreement/contract governing the relationship.

Halifax Chamber cannot certify government documents. However, the Halifax Chamber can issue a short stamped letter on Halifax Chamber letterhead to the effect that we have examined the certificate, and that based on our examination, we believe it to be genuine.

Halifax Chamber cannot certify fumigation certificates. However, the Halifax Chamber can issue a short stamped letter on Halifax Chamber letterhead to the effect that we have examined the certificate, and that based on our examination, we believe it to be genuine.

Goods must be available for sale in Canada (without restrictions).

Company official must sign document. An evaluation of risk must be provided for each product.

The Halifax Chamber of Commerce cannot certify NAFTA certificates of origin. Please see CBSA (Canada Border Services Agency) form B232.